Jobs - Senior Accounts Executive/ Accounts Executive Langkawi Hotel

The Frangipani Langkawi

Senior Accounts Executive/ Accounts Executive

Senior Accounts Executive/ Accounts Executive

Job summary:

  • Assist in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, General Ledger reporting.
  • Cash handling functions for the hotel and reconcile all cash dropped at the front desk.
  • Assist with analyzing financial statements on a monthly basis and report any variances to the concerned department heads.
  • Assist with financial and tax audits.
  • Assist with preparing tax returns and corporate reporting requirements.
  • Assist the financial Controller with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings and full P & L responsibility.
  • Assist financial Controller with completing the year-end audit process.
  • Review and approve all reconciliation and audit work papers.
  • Post city ledger payments in property management system, reconcile and bill all city ledger accounts.
  • Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollected accounts.
  • Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies.
  • Bill out credit cards (AMEX, DINERS, etc.) and also maintain accurate and legible logs for all credit cards.
  • Reconciles bank statements.
  • Prepare wire transfer confirmations for reimbursable invoices.
  • Prepare credit card authorizations for American Express, Visa, Master, Diners etc. and send to vendors.
  • Verify if credit card service charge is billed correctly for all credit card transactions.
  • Reviewing all ledger details guest ledger, city ledger and deposit ledgers to validate proper payment and revenue posting.
  • If any imbalance or difference found on the ledger then co-ordinate with the PMS team to resolving the same.
  • Review the postings, payments, revenue and guest balance reports on a daily basis.
  • Ensure correct taxation are applied on all billing software like Property Management systems (PMS), Point of Sale (POS) and SPA software’s.
  • Maintains accounting databases by entering data into the accounting program.
  • Assists with reimbursable invoicing.
  • Set up new accounts in accordance with established credit policy.
  • Assign unique AR number to new approved accounts on both PMS and Back office software.
  • Assist in reconciling open account status items.
  • Input General Cashier Summary and maintain binder.
  • File and distribute credit card cancellations, bulletins and credit warnings.
  • Process and follow-up on all returned checks accepted as cash payment.
  • Record General Ledger and City Ledger reconciliation.
  • Analyze revenues, commissions and expenses to ensure they are recorded appropriately on a monthly basis.
  • Maintain Vendor’s permanent files and Certificates of Insurance.
  • Maintain contracts for vendors.
  • Process authorize purchase requests as needed.
  • Rotating monthly audits of inventories / Enter final inventory totals into spreadsheet.
  • Participate in training, motivating and developing individuals within the Management Accounting team
  • Compliance with all safety regulations of assigned tasks, and ensure a clean and safe working environment with active participation in the hotel health and safety program.
  • Adhere to all environmental policies and programs as required.
  • Any other job duties and responsibilities may assign by the Management that may be required from time to time.

Purchasing:

  • To assist to ensure that all procedures of the department are strictly adhered to
  • To assist to provide feedback to departments concerned regarding non-available stocks
  • To participate in market surveys of food items together with the Cost Controller, Head Chef, Food and Beverage, from time to time
  • To assist to obtain competitive quotations for all operating supplies used by the hotel
  • To assist the Executive, Finance (Purchasing) in preparation of monthly Purchasing Report based on prices of merchandise during market surveys, comparative analysis of suppliers’ prices of merchandise during market surveys, comparative analysis of suppliers’ prices during the month and actual prices paid by the hotel for same period
  • To ensure that all cash purchases are properly approved with relevant documents
  • To ensure that the number of potential vendors called for every items requested are adequate
  • To assist in suppliers tendering as and when necessary
  • To assist to update or maintain the approved suppliers’ list as and when necessary
  • To ensure market list on a daily basis and orders must be placed by telephone or faxed or emailed to appointed suppliers only
  • Any other job duties and responsibilities may assign by the Management that may be required from time to time.

 

E-mail us your resume and your latest passport sized photograph to hrd@frangipanilangkawi.com